산타클라라 상공회의소 총칙
BYLAWS OF SILICON VALLEY ENTREPRENEUR EDUCATION AND CONSULTING CENTER
본회는 ‘산타클라라 한미 상공회의소’라 칭한다.
영문으로는 ‘Santa Clara Korean-American Chamber of Commerce’라 표기한다.
제2조 (지역 및 사무소)
1. 본회의 사무실은 실리콘밸리 중심지역에 둔다.
2. 본회는 실리콘밸리를 포함한 근접지역을 총괄한다.
본회는 실리콘밸리지역 한인상공인을 대표하며, 회원 상호간의 친선도모와 협조로 유대를 강화하고, 한인상공인들의 권익신장을 위해 힘쓰며,주류사회 및 경제관련 단체들과의 정보교환과 협력을 통하여 한인사회의 발전과 한미양국의 경제발전에 이바지함을 목적으로 한다.
1. 회원의 자격과 구분
1) 본회의 회원은 제2조에 포함된 지역에 거주하는 한인 상공인 경영자이거나 전문인, 또는 조만간 상공인으로 첫 발을 내디딜 예비 상공인으로서,본회의 목적과 사업에 찬성하고 적극적인 참여와 협조할 의사가 있는 자로 일반회원과 정회원, 협력회원으로 구분된다.
2) 일반회원: 아래의 1-54항의 구비서류를 제출하고 일반회원 회비(연 $100)를 납부한 자로 한다.
3) 정회원: 아래의 구비서류를 제출하고 정회원 회비(연 $200)를 납부한 자로 피선거권과 의결권을 갖는다. 단, 정회원이 되기를 원하는 자는 소정의 심사 후 본회의 승인을 받아야 하며, 신청자의 사회적 평판, 도덕성 등을 고려하여 회원가입을 거부할 수 있다.
4) 협력회원: 아래의 1-5항의 구비서류를 제출하고 가입비($20)를 납부한 자로 한다.
2. 회원입회서 1부
3. 사업자등록증 혹은 기타 전문인 증서 사본, 또는 조만간 새로운 상공인으로 첫 발을 내디디게 될 사업계획안
4. 회원의 의무
1) 회원은 본회의 정관에 관한 제반 사항을 준수하여야 하며 책정한 회비를 매년마다 정해진 납부기간 (회기 만료 및 시작 1개월 이내) 내에 납부할 의무를 갖는다.
2) 회원의 사임 시 미납된 회비는 납부하여야 하며 이미 납부된 회비는 반환치 않는다. 회원의 권리일반회원 및 정회원은 매년 본회가 개최하는 각종 행사, 프로그램에 우선적으로 참여할 수 있다. 단, 총회 참석과 투표권 행사는 정회원만 할 수 있다.
1. 회장은 집행부의 대표로서, 회의를 대표하며, 사무를 총괄한다.
2. 회장 유고 시 수석부회장, 이사장 순으로 그 직무를 대행한다.
3. 회장은 부회장(수석부회장, 제1부회장, 제2부회장을 포함하여 총 5명까지 선임할 수 있음)과 총무 및 재무 등 집행부 임원과 분과위원, 고문, 자문위원 등을 이사장과의 협의 하에 추천한 뒤 총회에서 추인을 받는다.
4. 본회의 임원과 이사의 추천 자격은 제2조 2항에 있는 실리콘밸리 및 인근지역에서 2년 이상 거주하고 있는 자로 한다.
5. 임원은 정기총회에서 각 포지션에 관한 적임자를 개별적으로 결정하거나 아니면 회장에게 전적으로 일임한 뒤 추인 받을 수 있다.
6. 이 같은 임원 선출과정에는 재적 회원 과반수 참석과 참석 회원 과반수 찬성으로 결정된다는 일반원칙이 적용된다.
1. 본회의 업무와 회계의 공정을 기하기 위해 감사 1인을 두며, 이사장 및 회장의 추천 후 이사회의 인준을 받아야 한다.
2. 감사는 본회의 경리 및 재정 전반을 감사하고, 그 결과를 이사회와 정기총회에 보고한다.
제7조 (고문 및 자문위원)
본회의 발전을 위해 고문 및 자문위원을 둘 수 있으며 회장의 추천과 이사장과의 협의에 의해 위촉되며 추천한 회장과 임기를 같이 한다.
1. 회장의 임기는 21년으로 하고 1회 더 연임할 수 있다. 21년에 21년 연임하여 42년 임기 후에는 일단 차기를 1년을 쉬고 다시 출마하는 것은 가능하다.
2. 임원의 임기는 회장의 임기와 같고, 이사의 임기는 2년으로 하며 연임할 수 있으며, 총회에서 투표로 인준을 받는다.
3. 중도에 보선된 임원의 임기는 회장단의 잔여 임기로 하고, 보선된 이사의 임기는 전임 이사의 잔여 임기로 정한다.
4. 이사장의 임기는 2년으로 하며 연임할 수 있으며, 총회에서 투표로 인준을 받는다.
제9조 (정기총회, 임시총회)
1. 시기 및 의결 정족수: 정기총회는 회계연도 중 12월에 1회 실시하고 임시총회는 이사회에서 과반수 이상의 동의가 있을 때나 회장의 소집 요구로 소집이 가능하며, 의결은 재적 인원 과반수 이상의 찬성으로 하며 의결이 가부동수일 때 의장의 결정권으로 그 효력이 발생한다. 이사와 회장은 총회에서 추천하고 재적 회원의 과반수 참석과 참석 회원 과반수 찬성 투표로 정해 선출한다. 회장 선출 시 과반수 참석과 과반수 찬성표를 얻은 사람이 없을 경우 최종 후보자 가운데 가장 많은 표를 얻은 후보와 차점표를 얻은 2사람만을 놓고 최종결선 투표로 선출한다.
1) 신구연도 사업보고 및 결산에 관한 사항
2) 이사회에 대한 보고사항
3) 감사 보고사항
4) 기타 중요한 사항을 심의 결의한다.
제4장 (포상 및 징계)
1. 내외 포상 및 징계 등을 공정하게 처리하기 위하여 상벌위원회와 윤리위원회를 둘 수 있다.
2. 본회를 위해 헌신했거나 현저한 공적을 남겼다고 인정되는 회원이나 단체에게 이사회의 결의를 거쳐서 포상할 수 있다.
1. 본회의 이사나 임원이 정관에 규정된 의무를 이행하지 않거나 3회 연속 무단으로 이사회나 임원회에 결석할 경우 이사회의 결의로 징계제명할 수 있다.
2. 본회의 회원과 임원 및 이사가 고의로 본회의 명예를 훼손시키거나 업무방해 및 유언비어 날조 등 본회의 화합에 해를 끼친 경우 윤리위원회나 이사회에서 해임 및 제명을 의결할 수 있다.
3. 본회는 정회원이 회비의 납부 의무 또는 기타 본 회의소에 대한 권리와 의무를 정당한 이유없이 이행하지 않은 때에도 총회 혹은 이사회의 의결을 얻어 권리의 전부 혹은 일부를 제한할 수 있다.
4. 본회 소속 모든 회원(일반회원/정회원/협력회원/회장단/이사장단 소속원 모두)들은 회장단과 이사장단의 과반수 찬성으로 징계를 받게 되는데 1차로는 구두 경고를 받고, 시정되지 않을 경우 2차로 문서 경고를 받고, 그래도 시정되지 않을 경우 최종적으로 제명 퇴출된다. 제명 퇴출된 회원은 차후 5년간 재가입이 금지된다.
1. 본회의 재정은 회비, 후원금, 기타 사업수익금으로 조성한다.
2. 임원 및 이사 회비는 이사회에서 적절한 회비를 결정한다(부칙 참조).
3. 정회원은 회비를 완납한 날로부터 1년 동안 회원자격이 유지된다.
4. 회비는 회계연도 개시 일개월 안에 완납을 원칙으로 하고 회비를 완납한 자에 한하여 피선거권, 의결권이 주어지며, 회비 미납 시 임원 및 이사직에서 제외된다.
5. 회장은 자신의 임기 동안 발생한 본회의 재정을 책임지며, 차기 회장에게 적자액을 이월시킬 수 없다.
6. 감사 보고는 회계연도가 끝나는 마지막달 이후에 열리는 첫 이사회에서 공시한다.
7. 전직 회장의 회비는 의무사항이 아닌, 자발적인 납부로 한다.제6장 회계연도
제13조 (회계연도)본회의 회계연도는 매년 1월 1일부터 12월말로 한다. 단, 초대 회장단의 경우 2017년 4월26일부터 2018년12월31일까지로 한정한다.
제7장 기구 및 이사회
본회는 이사회, 특별위원회, 분과위원회, 산하 협회 등 기타 회장이 필요로 하는 기구를 둘 수 있으며 이사회의 심의를 거친다.
제15조 (이사회 구성)
1. 구성: 본회의 업무를 효율적으로 진행하고 회장과 임원단을 지원하기 위하여 이사회를 구성하며, 이사와 임원은 겸임할 수 있다. 이사의 수는 최소 3명에서 최대 10명으로 한다.
2. 이사장은 선거권을 가진 이사들의 과반수 참석과 과반수 찬성으로 독자적으로 선출된다.
3. 이사는 총회에서 회원들의 추천을 거쳐 재적 회원들의 과반수 참석과 참석 회원들의 과반수 찬성으로 선출된다.
4. 부이사장(수석 부이사장과 제1부이사장 및 제2부이사장 등 총 3명의 부이사장을 선임할 수 있다). 상임이사 등은 이사장이 임명한다.
5. 전직 회장 및 전직 이사장은 당연직 이사 자격을 부여 받는다.
6. 자영업체 및 기업도 이사가 될 수 있으며, 대표 또는 대리자가 이사회에 참석한다.
7. 현직 회장과 현직 수석부회장은 당연직 이사 자격을 부여 받는다. 재무와 총무 그리고 감사는 사전에 회장과 이사장 간의 합의에 따라 업서버로 참석할 수 있다.
제16조 (이사회 업무)
2-1. 이사회는 사업계획 및 예산을 심의하고 의결한다.
2-2. 이사회는 회장이 요구하는 필요사항, 또 본회의 사업수행에 있어 필요한 제반사항을 심의한다.
2-3. 정관 및 세칙 개정과 제정에 관한 사항
2-4. 이사 회비 및 각종 예산의 책정
제17조 (이사의 권한과 의무)
1. 이사는 상공회의소가 제공하는 여러 혜택과 권리를 부여 받으며, 회비 납부와 회칙 준수의 의무가 있다.
2. 이사는 각 위원회에 소속돼 별도의 사업 및 활동을 전개할 수 있다.
3. 기업체 이사는 기업체가 대표자를 정해, 이사로 출석시킬 수 있다.
제18조 (이사회 소집)
1. 정기이사회는 이사장이 회장과의 협의 하에 분기별로 소집한다.
2. 이사장의 유고 시, 부이사장(수석 부이사장, 제1부이사장과 제2부이사장)이 대행한다.
3. 임시이사회는 이사장이 회장과의 협의 하에 필요하다고 인정될 때 소집할 수 있다.
4. 이사회의 의결사항은 재적 이사 과반수 출석 및 출석 이사 과반수의 찬성으로 하며, 위임도 가능하다. 단, 정관 개정은 예외로 한다.
제19조 (이사장의 역할 및 선출)
1. 역할: 이사장은 이사회에서 의장이 되며 회장과 긴밀한 유대를 하여 본회 발전에 적극 기여한다.
2. 선출: 이사장은 이사회에서 과반수 이상의 찬성으로 선출된다.
제8장 회의 성립 및 의결 정족수
제20조 (회의 성립 및 의결 정족수)
1. 별도의 규정이 없는 한, 모든 회의의 성립은 재적 과반수 이상의 참석으로 하며, 의결은 참석자의 과반수 이상의 찬성으로 한다. 단, 서면 위임도 출석으로 간주하고 위임자의 결정은 참석자의 의결에 따른다.
2. 모든 회의에서 가부동수일 경우에는 의장이 결정한다.
3. 회장이나 이사장은 회원이나 이사들의 동의(動議: Motion)가 있으면 반드시 재청(재청再請: Second) 여부를 묻고, 재청이 있을 경우 간략한 제안 설명을 듣거나 반론을 들은 후에 참석자들이 표결할 수 있도록 해야 한다. 일반적으로 10명 이내의 소규모 회의일 경우, 비록 동의에 대해 재청이 없더라도 회장이나
의장이 중요한 안건이라 여기면 바로 재청이 있는 것으로 간주하고 찬반 토론을 거쳐 표결 처리 할 수 있다.
1. 회장은 회장 임기가 끝나는 회계연도의 마지막 총회에서 선출한다.
2. 회장 선출을 위한 투표권자는 회원/임원/이사 회비를 납부한 유효 회원들 본인들의 직접 참여로 투표권을 행사할 수 있다.
1. 선거관리위원회는 회장 선출 시 이사장이 회장 선거 관리위원장을 위촉하고 나머지 관리위원 2명은 이사장을 제외한 임원회의 (부회장, 총무, 재무, 감사 및 각종 위원회 위원장 등을 포함함)의 결의로 위촉된다. 일반적으로 선거관리위원회는 관리위원장 1인과 위원 2인으로 구성하며, 회장이나 이사장 선출 당일까지 선거를 관리한다. (단, 임원 및 이사 중에서 위촉한다.)
회장에 입후보하는 자는 다음의 자격을 갖추어야 한다.
1. 본 협회 현직 임원이나 이사로서, 미국영주권자 혹은 미국시민권자.
2. 본회에 만1년 이상 임원, 이 봉사하고, 임기내 주어진 마감 시각 이전에 임원 회비나 이사 회비를 완납한 자.
3. 미국법에 의해 금치 이상의 형을 받지 아니한 자.
이사장에 입후보하는 자는 다음의 자격을 갖추어야 한다.
1. 본 협회 현직 임원이나 이사로서, 미국영주권자 또는 미국시민권자.
2. 본회에 만2년 이상 이사로 봉사하고, 임기내 주어진 마감 시각 이전에 임원 회비나 이사 회비를 완납한 자.
3. 상기 1항이나 2항에 해당되지 않더라도 이곳 실리콘밸리 지역에서 북가주 교민들께 헌신적 봉사를 해 온 것이 객관적으로 드러난 유공 상공인.
4. 미국법에 의해 금치 이상의 형을 받지 아니한 자.
1. 선거는 보통, 직접, 평등, 비밀 투표로 한다.
2. 최다 득표를 한 후보가 회장이나 이사장에 당선된 것으로 한다. 그러나 최다 득표자가 과반수를 획득하지 못했을 경우, 최다 득표자 2명이 결선 투표를 거쳐 최종적으로 과반수 득표를 한 후보가 당선된 것으로 한다.
제25조 (단일 입후보)
회장이나 이사장 입후보자가 단독 후보일 때에도 재적 정회원이나 재적 이사의 과반수 참석과, 참석 회원이나 참석 이사들의 과반수 찬성으로 신임을 얻어야 한다. 이사회에서 선출된 이사장은 또한 전체 정회원들의 과반수 참석 및 참석 회원들의 과반수 찬성을 얻어야 한다.
제26조 (선거관리위원회의 기능)
선거관리위원회는 다음의 조항을 수행한다.
1. 선거에 관한 정관 및 세칙의 집행
2. 입후보자의 등록서류 접수 및 관리
3. 투, 개표 운영 및 관리
4. 투표권자 명부 관리
5. 입후보자의 자격 및 공탁금 심의
6. 기타 선관위 고유 업무에 관한 사항제27조 (보궐선거)회장의 부재가 발생 시에는 즉시 후임자를 선출하는 보궐선거를 실시하며,한다. 전임자의 잔여 임기가 63개월 미만인 경우에는 보궐선거를 치르지 않고 부회장 중 수석부회장, 제1부회장, 제2부회장 순으로 대행을 한다. 하며 1달 이내로 이사회의 승인을 받아야 한다. 이사장의 부재가 발생 시에는 즉시 후임자를 선출하는 보궐선거를 실시한다. 전임자의 잔여 임기가 63개월 미만인 경우엔 보궐선거를 치르지 않고, 부이사장 중 수석 부이사장, 제1부이사장, 제2부이사장 순으로 대행을 하며 1달 이내로 총회의 승인을 받아야 한다.
제28조 (정관 개정)
1. 정관 개정은 정기이사회 재적 이사의 과반수 참석 및 참석 이사 2/3 이상의 찬성으로 의결한다. 정관 개정에 관한 이사회의 경우 특별히 위임을 허용하지 않는다. 그리고 이사회에서 2/3 이상의 찬성으로 통과된 정관 내용은 1달 이내에 전체 총회에서 과반수 참석과 과반수 찬성의 추인을 받아야 효력이 발생한다.
본 회칙은 창립총회에서 통과한 날(2017년 4월 26일)로부터 시행한다. 본 수정 회칙은 임시(사무) 총회에서통과된 날 (2017년 5월 4일)로부터 시행한다.
제30조 (경과 조치)
1. 이 정관 시행 당시 설립을 위하여 창립총회 등에서 행한 행위는 이 정관에 의하여 행한 것으로 본다.
2. 본 정관에 규정되지 않은 사항은 일반 관례에 따르며 이사회 의결을 후 1개월 이내에 총회의 추인을 받는다.
1. 정회원: $200
2. 일반 회원: $100
3. 회장 및 이사장: $200
4. 수석 부회장 및 수석 부이사장: $200
5. 부회장 및 부이사장: $200
6. 분과 위원장(임원)및 이사: $200
7. 재무 및 총무: $200
8. 감사: $200
9. 고문: 자발적 후원금
10.전직 회장: 자발적 후원금
제32조 (MOU 체결 단체, 협회 지원사항 및 회비)
1. MOU 체결 단체 및 협회에는 정회원 자격(단, 선거권/의결권은 제외)을 부여하며, 하기 항목 지원 관련 연회비($200)를 받아 미국내 자문 등의 서비스를 하는 전문가/회사/협회를 소개해 준다 (본회가 직접 자문은 하지 않음).
2. 미국 진출 시 필요한 법률, 회계 및 마켓팅 자문
3. Product(제품) Localization 자문
4. 실리콘밸리 위탁 교육, 기업 탐방 및 일정 서비스
제33조 (추가 부칙 사항들)
1. 상기 제2장 (임원)제8조 (임기)에는 임기가 21년이라 했으나 초대 회장단의 임기는 특수하게 20개월 (2017년 4월26일부터 2018년 12월31일까지)로 하고, 차기 회장의 임기는 2019년 1월 1일부터 2019년 12월31일까지로 하며, 차후 만21년으로 계속한다. 초대 이사장단의 경우에도 임기는 특수하게 20개월 (2017년 4월26일부터 2018년 12월31일까지)로 하고 차기 이사장단의 임기는 2019년 1월1일부터 2020년 12월31일까지 만2년으로 하며 차후로도 만2년으로 계속한다.
2. 상기 제3장 (총회)제9조 (정기총회, 임시총회)에서 언급한 정기총회(매년 12월 중 개최)이외에 새로운 회장을 선출하기 위한 특별 임시총회에서 선출된 회장의 임기는 전임 회장의 잔여 임기로 한다.당해 년도 12월31일까지로 한다. 상기 특별 임시총회에서 추천 과정과 선출과정을 통과한 이사들은 전임 이사들의 남은 기간 동안만 이사로 봉사할 수 있다.
3. 미주 한인 상공회의소 총연합회와의 유대 강화를 위해 산타클라라실리콘밸리 한미인 상공회의소 회장과 수석 부회장, 그리고 이사장과 수석 부이사장을 포함한 총4명은 미주 한인 상공회의소 총연합회의 당연직 이사로 선임되며, 이들 4명에 대한 연회비는 실리콘밸리 한인산타클라라 한미 상공회의소가 공식적으로 지출한다. 만약 미주 한인 상공회의소 총연합회의 당연직 이사로 할당된 인원수가 4명 이하 아니라 3명일 경우 상기 순서(회장, 이사장, 수석 부회장,이사장, 수석 부이사장 순)으로 3명까지만 총연 이사로 등록시키고 연회비를 실리콘밸리 한인산타클라라 한미 상공회의소가 공식적으로 지출한다.
4. 본 협회의 회원이 본협회를 위해 사용한 경비는 상환(reimbursement) 청구자가 본협회의 상환청구서식에 관련 영수증을 첨부하고 용도를 명확히 밝힌 뒤, 회장단 임원 2명 이상의 승인을 받아야 정식으로 상환 받을 수 있다.
5. 본회 운영상의 현실과 정관 개정 시기의 적절성을 고려하여, 2019년 2월21일 정기이사회에서 통과된 개정정관은 즉시 발효되며, 차기 총회에서 보고하여 추인된다.
The following By laws shall be subject to, and governed by, the Non-Profit Corporation Act ofCalifornia and the Articles of Incorporation of Silicon Valley Entrepreneur Education and Consulting Center. In the event of a direct conflict between the herein contained provisions of these Bylaws and the mandatory provisions of the Non-Profit Corporation Act of California, said Non-ProfitCorporation Act shall be the prevailing controlling law. In the event of a direct conflict between the provisions of these Bylaws and the Articles of Incorporation of SVEEC Center, it shall then be these Bylaws which shall be controlling.
ARTICLE 1 – NAME
The legal name of the Non-Profit SVEEC Center shall be known as Silicon Valley Entrepreneur Education and Consulting Center, and shall herein be referred to as the "SVEEC Center."
ARTICLE 2 – PURPOSE
The general purposes for which this SVEEC Center has been established are as follows: The purpose for which the Non-Profit SVEEC Center is formed is set forth in the attached Articles of Incorporation. The SVEEC Center is established within the meaning of IRS Publication 557 Section 501(c)(3)Organization of the Internal Revenue Code of 1986, as amended (the "Code") or the corresponding section of any future federal tax code and shall be operated exclusively for/to to provide and support the entrepreneurship education and training and to provide business consulting and information for korean-americans who are doing or want to do business in the Silicon Valley. In addition, this SVEEC Center has been formed for the purpose of performing all things incidental to, or appropriate in, the foregoing specific and primary purposes. However, the SVEEC Center shall not, except to an insubstantial degree, engage in any activity or the exercise of any powers which are not in furtherance of its primary non-profit purposes. The SVEEC Center shall hold and may exercise all such powers as may be conferred upon any nonprofit organization by the laws of the State of California and as may be necessary or expedient for the administration of the affairs and attainment of the purposes of the SVEEC Center. At no time and in no event shall the SVEEC Center participate in any activities which have not been permitted to be carried out by a SVEEC Center exempt under Section 501(c) of the Internal Revenue Code of 1986 (the "Code"), such as certain political and legislative activities.
ARTICLE 3 – OFFICES
The principal office of the SVEEC Center shall be located at 249 Palm Ave, Morgan Hill, California 95037. The SVEEC Center may have other such offices as the Board of Directors may determine or deem necessary, or as the affairs of the SVEEC Center may find a need for from time to time, provided that any permanent change of address for the principal office is properly reported as required by law.
ARTICLE 4 – DEDICATION OF ASSETS
The properties and assets of the SVEEC Center are irrevocably dedicated to and for non-profit purposes only. No part of the net earnings, properties, or assets of this SVEEC Center, on dissolution or otherwise, shall inure to the benefit of any person or any member, director, or officer of this SVEEC Center. On liquidation or dissolution, all remaining properties and assets of the SVEEC Center shall be distributed and paid over to an organization dedicated to non-profit purposes which has established its tax-exempt status pursuant to Section 501(c) of the Code.
ARTICLE 5 – BOARD OF DIRECTORS General Powers and Responsibilities
The SVEEC Center shall be governed by a Board of Directors (the "Board"), which shall have all the rights, powers, privileges and limitations of liability of directors of a non-profit corporation organized under the Non-Profit Corporation Act of California. The Board shall establish policies and directives governing business and programs of the SVEEC Center and shall delegate to the Executive Director and SVEEC Center staff, subject to the provisions of these Bylaws, authority and responsibility to see that the policies and directives are appropriately followed.
Number and Qualifications
The Board shall have up to 10 members, but no fewer than three (3) Board members. The number of Board members may be increased beyond 10 members by the affirmative vote of a two-thirds majority of the then-serving Board of Directors. A Board member need not be a resident of the State of California.In addition to the regular membership of the Board, representative of such other organizations or individuals as the Board may deem advisable to elect shall be Ex-Officio Board Members, which will have the same rights and obligations, including voting power, as the other directors.
The Board shall receive no compensation other than for reasonable expenses. However, provided the compensation structure complies with Sections relating to "Contracts Involving Board Members and/or Officers" as stipulated under these Bylaws, nothing in these Bylaws shall be construed to preclude any Board member from serving theSVEEC Center in any other capacity and receiving compensation for services rendered.
The Governance Committee, if created, shall present nomination for new and renewing Boardmembers at the board meeting immediately preceding the beginning of the next fiscal year.Recommendations from the Governance Committee shall be made known to the Board in writing before nominations are made and voted on. New and renewing Board members shall beapproved by a two-thirds majority of those Board members at a Board meeting at which a quorum is present. If no Governance Committee is created, then this duty shall fall upon anothercommittee created for that purpose or upon the Board of Directors.
Term of Board
All appointments to the Board shall be for a term of one (1) year. No person shall serve more than 5 consecutive terms unless a majority of the Board, during the course of a Board meeting at which a quorum is present, votes to appoint a Board member to 2 additional year(s). After serving the maximum total number of consecutive years on the Board, a member may be eligible for reconsideration as a Board member after 2 years have passed since the conclusion of such Board member's service.
A vacancy on the Board of Directors may exist at the occurrence of the following conditions: a) The death, resignation, or removal of any director; b) The declaration by resolution of the Board of a vacancy in the office of a director who hasbeen declared of unsound mind by a final order of court, convicted of a felony, found byinal order or judgment of any court to have breached a duty pursuant to the Corporation Code and/or Act of the law dealing with the standards of conduct for a director, or has missed 3 consecutive meetings of the Board of Directors, or a total of 4 meetings of the Board during any one calendar year; c) An increase in the authorized number of directors; or d) The failure of the directors, at any annual or other meeting of directors at which director(s) are to be elected, to elect the full authorized number of directors. The Board of Directors, by way of affirmative vote of a majority of the directors then currently inoffice, may remove any director without cause at any regular or special meeting, provided that the director to be removed has been notified in writing in the manner set forth in Article 5 – Meetings that such action would be considered at the meeting. Except as provided in this paragraph, any director may resign effective upon giving written notice to the chair of the Board, the president of SVEEC Center, the secretary of SVEEC Center, or the Board of Directors, unless the notice specifies a later time for the effectiveness of the resignation. If the resignation is effective at a future time, a successor may be designated to take office when the resignation becomes effective. Unless the Attorney General of California is first notified, no director may resign when the SVEEC Center would then be left without a duly elected director in charge of its affairs. Any vacancy on the Board may be filled by a two-thirds majority of the directors then in office, whether or not the number of directors then in office is less than a quorum, or by vote of a sole remaining director. No reduction of the authorized number of directors shall have the effect of removing any director before that director's term of office expires. A Board member elected to fill a vacancy shall be elected for the unexpired term of his or herpredecessor in office.
Each Board member shall have the right to resign at any time upon written notice thereof to theChair of the Board, Secretary of the Board, or the Executive Director. Unless otherwise specifiedin the notice, the resignation shall take effect upon receipt thereof, and the acceptance of suchresignation shall take effect upon receipt thereof, and the acceptance of such resignation shallnot be necessary to make it effective.
A Board member may be removed, with or without cause, at any duly constituted meeting of theBoard, by the affirmative of a two-thirds majority of then-serving Board members.
The Board's regular meetings may be held at such time and place as shall be determined by theBoard. The Chair of the Board or any 3 regular Board members may call a special meeting of the Board with 15 days' written notice provided to each member of the Board. The notice shall be served upon each Board member via hand delivery, regular mail, email, or fax. The person(s)authorized to call such special meetings of the Board may also establish the place the meeting is to be conducted, so long as it is a reasonable place to hold any special meeting of the Board.
The Secretary shall be responsible for the recording of all minutes of each and every meeting ofthe Board in which business shall be transacted in such order as the Board may determine fromtime to time. However, in the event that the Secretary is unavailable, the Chair of the Board shallappoint an individual to act as Secretary at the meeting. The Secretary, or the individual appointed to act as Secretary, shall prepare the minutes of the meetings, which shall be delivered to the SVEEC Center to be placed in the minute books. A copy of the minutes shall bedelivered to each Board member via either regular mail, hand delivered, emailed, or faxed within5 business days after the close of each Board meeting.
Action by Written Consent
Any action required by law to be taken at a meeting of the Board, or any action that may be taken at a meeting of the Board, may be taken without a meeting if consent in writing setting forth the action so taken shall be signed by all Board members. The number of directors in office must constitute a quorum for an action taken by written consent. Such consent shall be placed in the minute book of the SVEEC Center and shall have the same force and effect as a voteof the Board taken at an actual meeting. The Board members' written consent may be executed in multiple counterparts or copies, each of which shall be deemed an original for all purposes. Inaddition, facsimile signatures and electronic signatures or other electronic "consent click"acknowledgments shall be effective as original signatures.
At each meeting of the Board of Directors or Board Committees, the presence of 6 persons shallconstitute a quorum for the transaction of business. If at any time the Board consists of an evennumber of members and a vote results in a tie, then the vote of the Chair of the Board shall bethe deciding vote. The act of the majority of the Board members serving on the Board or BoardCommittees and present at a meeting in which there is a quorum shall be the act of the Board orBoard Committees, unless otherwise provided by the Articles of Incorporation, these Bylaws, or a law specifically requiring otherwise. If a quorum is not present at a meeting, the Board members present may adjourn the meeting from time to time without further notice until a quorum shall be present. However, a Board member shall be considered present at any meeting of the Board or Board Committees if during the meeting he or she is present via telephone or web conferencing with the other Board members participating in the meeting.
Each Board member shall only have one vote.
Members of the Board shall not be allowed to vote by written proxy.
Board Member Attendance
An elected Board Member who is absent from 3 consecutive regular meetings of the Board during a fiscal year shall be encouraged to reevaluate with the Chair of the Board his/her commitment to the SVEEC Center. The Board may deem a Board member who has missed 3 consecutive meetings without such a reevaluation with the Chair to have resigned from the Board.
ARTICLE 6 – OFFICERS Officers and Duties
The Board shall elect officers of the SVEEC Center which shall include either a Chair of the Board (Chief Executive Officer) or a President (Executive Director) or both a Chair of the Board and a President, a Secretary, a Treasurer (Chief Financial Officer), and any other officers with any titles and duties as stated in these Bylaws. The same person may hold any number of offices, except that neither the Secretary nor the Treasurer may serve concurrently as the President. In addition to the duties in accordance with this Article, officers shall conduct all other duties typically pertaining to their offices and other such duties which may be required by law, Articles of Incorporation, or by these bylaws, subject to control of the Board of Directors, and they shall perform any other such additional duties which the Board of Directors may assign to them at their discretion. The officers will be selected by the Board at its annual meeting, and shall serve the needs of theBoard, subject to all the rights, if any, of any officer who may be under a contract of employment. Therefore, without any bias or predisposition to the rights of any officer that may be under any contract of employment, any officer may be removed with or without cause by the Board. All officers have the right to resign at any time by providing notice in writing to the Chair of the Board, President, and/or Secretary of the SVEEC Center, without bias or predisposition to all rights, if any, of the SVEEC Center under any contract to which said officer is a part thereof. All resignations shall become effective upon the date on which the written notice of resignation is received or at any time later as may be specified within the resignation; and unless otherwise indicated within the written notice, a stated acceptance of the resignation shall not be required to make the resignation effective. Any and all vacancies in any office because of death, resignation, disqualification, removal, or for any other cause, shall be filled in accordance to the herein prescribed Bylaws for regular appointments to such office. The compensation, if any, of the officers shall be fixed or determined by resolution of the Board of Directors.
Chair of the Board (Chief Executive Officer)
It shall be the responsibility of the Chair of the Board, when present, to preside over all meetings of the Board of Directors and Executive Committee. The Chair of the Board is authorized to execute, in the name of the SVEEC Center, any and all contracts or other documents which may be authorized, either generally or specifically, by the Board to be executed by the SVEEC Center, except when required by law that the President's signature must be provided.
Vice Chair of the Board
In the absence of the Chair of the Board, or in the event of his/her inability or refusal to act, it shall then be the responsibility of the Vice Chair of the Board to perform all the duties of the Chair of the Board, and in doing so, he/she shall have all authority and powers of and shall be subject to all of the restrictions on the Chair of the Board.
President (Executive Director)
It shall be the responsibility of the President, in general, to supervise and conduct all activities and operations of the SVEEC Center, subject to the control, advice and consent of the Board of Directors. The President shall keep the Board of Directors completely informed, shall freely consult with them in relation to all activities of the SVEEC Center, and shall see that all orders and/or resolutions of the Board are carried out to the effect intended. The Board of Directors may place the President under a contract of employment where appropriate. The President shall be empowered to act, speak for, or otherwise represent the SVEEC Center between meetings of the Board. The President shall be responsible for the hiring and firing of all personnel and shall be responsible for keeping the Board informed at all times of staff performance and for implementing any personnel policies which may be adopted and implemented by the Board. The President, at all times, is authorized to contract, receive, deposit, disburse and account for all funds of the SVEEC Center, to execute in the name of the SVEEC Center all contracts and other documents authorized either generally or specifically by the Board to be executed by the SVEEC Center, and to negotiate any and all material business transactions of the SVEEC Center.
In the absence of the President, or in the event of his/her inability or refusal to act, it shall then be the responsibility of the Vice President to perform all the duties of the President, and in doing so shall have all authority and powers of, and shall be subject to all of the restrictions on, the President.
The Secretary, or his/her designee, shall be the custodian of all records and documents of theSVEEC Center, which are required to be kept at the principal office of the SVEEC Center, and shall act as secretary at all meetings of the Board of Directors, and shall keep the minutes of all such meetings on file in hard copy or electronic format. S/he shall attend to the giving and serving of all notices of the SVEEC Center and shall see that the seal of the SVEEC Center, any, is affixed to all documents, the execution of which on behalf of the SVEEC Center under its seal is duly authorized in accordance with the provisions of these bylaws.
Treasurer (Chief Financial Officer)
It shall be the responsibility of the Treasurer to keep and maintain, or cause to be kept andmaintained, adequate and accurate accounts of all the properties and business transactions ofthe SVEEC Center, including accounts of its assets, liabilities, receipts, disbursements,gains, losses, capital, retained earnings, and other matters customarily included in financialStatements. The Treasurer shall be responsible for ensuring the deposit of, or cause to be deposited, allmoney and other valuables as may be designated by the Board of Directors. Furthermore, theTreasurer shall disburse, or cause to be disbursed, the funds of the SVEEC Center, asmay be ordered by the Board of Directors, and shall render to the Chair of the Board, President,and directors, whenever they request it, an account of all the Treasurer's transactions astreasurer and of the financial condition of the SVEEC Center. The Treasurer shall give the SVEEC Center a bond, if so requested and required by theBoard of Directors, in the amount and with the surety or sureties specified by the Board forfaithful performance of the duties of the Treasurer's office and for restoration to theSVEEC Center of all its books, papers, vouchers, money and other property of everykind in the Treasurer's possession or under the Treasurer's control upon the Treasurer's death,resignation, retirement, or removal from office. The SVEEC Center shall pay the cost ofsuch a bond.
ARTICLE 7 – COMMITTEES Committees of Directors
The Board of Directors may, from time to time, and by resolution adopted by a majority of the directors then in office provided that a quorum is present, designate one or more committees to exercise all or a portion of the authority of the Board, to the extent of the powers specifically delegated in the resolution of the Board or in these Bylaws. Each such committee shall consist of at least two (2) directors, and may also include persons who are not on the Board but whom the directors believe to be reliable and competent to serve at the specific committee. However, committees exercising any authority of the Board of Directors may not have any non-director members. The Board may designate one or more alternative members of any committee who may replace any absent member at any meeting of the committee. The appointment of members or alternate members of a committee requires the vote of a majority of the directors then in office, provided that a quorum is present. The Board of Directors may also designate one or more advisory committees that do not have the authority of the Board. However, no committee, regardless of Board resolution, may: a) Approve of any action that, pursuant to applicable Law, would also require the affirmative vote of the members of the Board if this were a membership vote. b) Fill vacancies on, or remove the members of, the Board of Directors or any committeethat has the authority of the Board. c) Fix compensation of the directors serving on the Board or on any committee. d) Amend or repeal the Articles of Incorporation or bylaws or adopt new bylaws. e) Amend or repeal any resolution of the Board of Directors that by its express terms is not so amendable or repealable. f) Appoint any other committees of the Board of Directors or their members. g) Approve a plan of merger, consolidation, voluntary dissolution, bankruptcy, or reorganization; or a plan for the sale, lease, or exchange of all or considerably all of the property and assets of the SVEEC Center otherwise than in the usual and regular course of its business; or revoke any such plan. h) Approve any self-dealing transaction, except as provided pursuant to law. Unless otherwise authorized by the Board of Directors, no committee shall compel the SVEEC Center in a contract or agreement or expend SVEEC Center funds.
Meetings and Actions of Committees
Meetings and actions of all committees shall be governed by, and held and taken in accordance with, the provisions of Article 7 - Committees of these Bylaws concerning meetings and actions of the directors, with such changes in the context of those bylaws as are necessary to substitute the committee and its members for the Board of Directors and its members, except that the time for regular meetings of committees may be determined either by resolution of the Board of Directors or by resolution of the committee. Special meetings of committees may also be called by resolution of the Board of Directors. Notice of special meetings of committees shall also be given to any and all alternate members, who shall have the right to attend all meetings of the committee. Minutes shall be kept of each meeting of any committee and shall be filed with the SVEEC Center records. The Board of Directors may adopt rules not consistent with the provisions of these bylaws for the governance of any committee. If a director relies on information prepared by a committee of the Board on which the director does not serve, the committee must be composed exclusively of any or any combination of (a) directors, (b) directors or employees of the SVEEC Center whom the director believes to be reliable and competent in the matters presented, or (c) counsel, independent accountants, or other persons as to matters which the director believes to be within that person's professional or expert competence.
The Board, at its sole discretion, may create an Audit Committee, which may review any other committee's operations, and may be comprised of one or more persons including persons other than directors of the SVEEC Center. The Audit Committee shall make recommendations to the Board of Directors regarding the hiring and termination of an auditor, who shall be an independent certified public accountant, and may be authorized by the Board to negotiate the auditor's salary. The Audit Committee shall consult with the auditor to assure its members that the financial affairs of the SVEEC Center are in order, and after review shall determine whether to accept the audit. It shall also be the responsibility of the Audit Committee to ensure that the auditor's firm adheres to the standards for auditor independence, as set forth in the latest version of the Government Auditing Standards, which have been published by the Comptroller General of the United States, or any standards established and published by the Attorney General of California. The membership of the Audit Committee, if created, shall not include the following persons: a) The Chair of the Board of the Board;b) The Treasurer of the SVEEC Center;c) Any employee of the SVEEC Center; ord) Any person with a material financial interest in any entity doing business with theSVEEC Center. Communications and Public Relations CommitteeIf created, a Communications Committee shall handle all matters that relate to communicatingwith donors, stakeholders and others. This Committee shall also oversees all newsletters, official communications, social media platforms, online presence and contacts with the media. Fundraising CommitteeThe Board, at its sole discretion, may also create a Fundraising Committee which shall ensure and contribute well-planned fundraising initiatives for the Company/Organization. In addition this Committee shall identify potential sources of funds, take an active role in enhancing the Board's awareness of fundraising opportunities, explore opportunities for enhanced public relations and fundraising, and provide an annual review of the performance of the Organization's fundraising plan.
ARTICLE 8 - STANDARD OF CARE General
A director shall perform all the duties of a director, including, but not limited to, duties as a member of any committee of the Board on which the director may serve, in such a manner as the director deems to be in the best interest of the SVEEC Center and with such care, including reasonable inquiry, as an ordinary, prudent, and reasonable person in a similar situation may exercise under similar circumstances. In the performance of the duties of a director, a director shall be entitled to rely on information, opinions, reports, or statements, including financial statements and other financial data, in each case prepared or presented by: a) One or more officers or employees of the SVEEC Center whom the directordeems to be reliable and competent in the matters presented; b) Counsel, independent accountants, or other persons, as to the matters which the director deems to be within such person's professional or expert competence; or c) A committee of the Board upon which the director does not serve, as to matters within its designated authority, which committee the director deems to merit confidence, so long as in any such case the director acts in good faith, after reasonable inquiry when theneed may be indicated by the circumstances, and without knowledge that would cause suchreliance to be unwarranted. Except as herein provided in Article 8 - Standard of Care, any person who performs the duties of a director in accordance with the above shall have no liability based upon any failure or alleged failure to discharge that person's obligations as a director, including, without limitation of the following, any actions or omissions which exceed or defeat a public or charitable purpose towhich the SVEEC Center, or assets held by it, are dedicated.
The SVEEC Center shall not make any loan of money or property to, or guarantee the obligation of, any director or officer, unless approved by the California Attorney General; provided, however, that the SVEEC Center may advance money to a director or officer of the SVEEC Center or any subsidiary for expenses reasonably anticipated to be incurred in the performance of the duties of such officer or director so long as such individual would be entitled to be reimbursed for such expenses absent that advance.
Conflict of Interest
The purpose of the Conflict of Interest policy is to protect the SVEEC Center's interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of one of its officers or directors, or that might otherwise result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable corporations/organizations and is not intended as an exclusive statement of responsibilities.
Restriction on Interested Directors
Not more than 30% (percent) of the persons serving on the Board of Directors at any time may be interested persons. An interested person is (1) any person currently being compensated by the SVEEC Center for services rendered to it within the previous twelve (12) months, whether as a full-time or part-time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director; and (2) any brother, sister, parent, ancestor, descendent, spouse, brother-in-law, sister-in-law, son-in-law, mother-in-law, or father-in-law of any such person. However, any violation of the provisions of this section shall not affect the validity or enforceability of any transaction entered into by the interested person.
Duty to Disclose
In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors who are considering the proposed transaction or arrangement.
Establishing a Conflict of Interest
After the disclosure of the financial interest and all material facts, and after any discussion with the interested person, the interested person shall leave the Board meeting while the potential conflict of interest is discussed and voted upon. The remaining Board members shall decide if a conflict of interest exists.
Addressing a Conflict of Interest
In the event that the Board should establish that a proposed transaction or arrangementestablishes a conflict of interest, the Board shall then proceed with the following actions: a) Any interested person may render a request or report at the Board meeting, but upon completion of said request or report the individual shall be excused while the Board discusses the information and/or material presented and then votes on the transaction or arrangement proposed involving the possible conflict of interest. b) The Chair of the Board of the Board shall, if deemed necessary and appropriate appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. c) After exercising due diligence, the Board shall determine whether the SVEEC Center can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. d) If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the Board shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the best interest of the SVEEC Center, for its own benefit, and whether it is fair and reasonable. It shall make its decision as to whether to enter into the transaction arrangement in conformity with this determination.
Violations of Conflict of Interest Policy
Should the Board have reasonable cause to believe an interested person has failed to disclose actual or possible conflicts of interest, the Board shall then inform the interested person of the basis for such belief and afford the interested person an opportunity to explain the alleged failure to disclose. If, after hearing the interested person's explanation, and after making further investigation as may be warranted in consideration of the circumstances, the Board determines the interested person intentionally failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.
Procedures and Records
All minutes of the Board Meetings, when applicable, shall contain the following information: a) The names of all the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the Board's decision as to whether a conflict of interest in fact existed. b) The names of the persons who were present for discussions and any votes relating to the transaction or arrangement, the content of the discussions, including any alternatives to the proposed transaction or arrangement, and a record of any vote taken in connection with the proceedings.
Acknowledgement of Conflict of Interest Policy
Each director, principal officer, and member of a committee with Board delegated powers shall be required to sign a statement which affirms that such person: a) Has received a copy of the conflict of interest policy; b) Has read and understands the policy; c) Has agreed to comply with the policy; and d) Understands that the SVEEC Center is charitable, and in order to maintain its federal tax exemption, it must engage primarily in activities which accomplish one or more of its tax-exempt purposes.
Violation of Loyalty - Self-Dealing Contracts
A self-dealing contract is any contract or transaction (i) between this SVEEC Center and one or more of its Directors, or between this SVEEC Center and any corporation, firm, or association in which one or more of the Directors has a material financial interest ("Interested Director"), or (ii) between this SVEEC Center and a corporation, firm, or association of which one or more of its directors are Directors of this SVEEC Center. Said self-dealing shall not be void or voidable because such Director(s) of corporation, firm, or association are parties or because said Director(s) are present at the meeting of the Board of Directors or committee which authorizes, approves or ratifies the self-dealing contract, if: a) All material facts are fully disclosed to or otherwise known by the members of the Board and the self-dealing contract is approved by the Interested Director in good faith (without including the vote of any membership owned by said interested Director(s)); b) All material facts are fully disclosed to or otherwise known by the Board of Directors or committee, and the Board of Directors or committee authorizes, approves, or ratifies the self-dealing contract in good faith—without counting the vote of the interest Director(s)— and the contract is just and reasonable as to the SVEEC Center at the time it is authorized, approved, or ratified; or c) As to contracts not approved as provided in above sections (a) and/or (b), the person asserting the validity of the self-dealing contract sustains the burden of proving that the contract was just and reasonable as to the SVEEC Center at the time it was authorized, approved, or ratified. Interested Director(s) may be counted in determining the presence of a quorum at a meeting of the Board of Directors or a committee thereof, which authorizes, approves, or ratifies a contract or transaction as provided for and contained in this section.
IndemnificationTo the fullest extent permitted by law, the SVEEC Center shall indemnify its "agents," as described by law, including its directors, officers, employees and volunteers, and including persons formerly occupying any such position, and their heirs, executors and administrators, against all expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred by them in connection with any "proceeding," and including any action by or in the right of the SVEEC Center, by reason of the fact that the person is or was a person as described in the Non-Profit Corporation Act. Such right of indemnification shall not be deemed exclusive of any other right to which such persons may be entitled apart from this Article. To the fullest extent permitted by law, and, except as otherwise determined by the Board in a specific instance, expenses incurred by a person seeking indemnification in defending any "proceeding" shall be advanced by the SVEEC Center of an undertaking by or on behalf of that person to repay such amount unless it is ultimately determined that the person is entitled to be indemnified by the SVEEC Center for those expenses. The SVEEC Center shall have the power to purchase and maintain insurance on behalf of any agent of the SVEEC Center, to the fullest extent permitted by law, against any liability asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, or to give other indemnification to the extent permitted by law.
ARTICLE 9 – EXECUTION OF CORPORATE INSTRUMENTS Execution of Corporate Instruments
The Board of Directors may, at its discretion, determine the method and designate the signatory officer or officers, or other person or persons, to execute any corporate instrument or document, or to sign the corporate name without limitation, except when otherwise provided by law, and such execution or signature shall be binding upon the SVEEC Center. Unless otherwise specifically determined by the Board of Directors or otherwise required by law, formal contracts of the SVEEC Center, promissory notes, deeds of trust, mortgages, other evidences of indebtedness of the SVEEC Center, other corporate/organization instruments or documents, memberships in other corporations/organizations, and certificates of shares of stock owned by the SVEEC Center shall be executed, signed, and/or endorsed by the President. All checks and drafts drawn on banks or other depositories on funds to the credit of the SVEEC Center, or in special accounts of the SVEEC Center, shall be signed by such person or persons as the Board of Directors shall authorize to do so.
Loans and Contracts
No loans or advances shall be contracted on behalf of the SVEEC Center and no note or other evidence of indebtedness shall be issued in its name unless and except as the specific transaction is authorized by the Board of Directors. Without the express and specific authorization of the Board, no officer or other agent of the SVEEC Center may enter into any contract or execute and deliver any instrument in the name of and on behalf of the SVEEC Center.
ARTICLE 10 – RECORDS AND REPORTS Maintenance and Inspection of Articles and Bylaws
The SVEEC Center shall keep at its principal office the original or a copy of its Articles of Incorporation and bylaws as amended to date, which shall be open to inspection by the directors at all reasonable times during office hours.
Maintenance and Inspection of Federal Tax Exemption Application and Annual Information Returns
The SVEEC Center shall keep at its principal office a copy of its federal tax exemption application and its annual information returns for three years from their date of filing, which shall be open to public inspection and copying to the extent required by law.
Maintenance and Inspection of Other Corporate Records
The SVEEC Center shall keep adequate and correct books and records of accounts and written minutes of the proceedings of the Board and committees of the Board. All such records shall be kept at a place or places as designated by the Board and committees of the Board, or in the absence of such designation, at the principal office of the SVEEC Center. The minutes shall be kept in written or typed form, and other books and records shall be kept either in written or typed form or in any form capable of being converted into written, typed, or printed form. Upon leaving office, each officer, employee, or agent of the SVEEC Center shall turn over to his or her successor or the Chair of the Board or President, in good order, such corporate/organization monies, books, records, minutes, lists, documents, contracts or other property of the SVEEC Center as have been in the custody of such officer, employee, or agent during his or her term of office. Every director shall have the absolute right at any reasonable time to inspect all books, records, and documents of every kind and the physical properties of the SVEEC Center and each of its subsidiary corporations/organizations. The inspection may be made in person or by an agent or attorney, and shall include the right to copy and make extracts of documents.
Preparation of Annual Financial Statements
The SVEEC Center shall prepare annual financial statements using generally accepted accounting principles. Such statements shall be audited by an independent certified public accountant, in conformity with generally accepted accounting standards. The SVEEC Center shall make these financial statements available to the California Attorney General and members of the public for inspection no later than 30 days after the close of the fiscal year to which the statements relate.
The Board shall ensure an annual report is sent to all directors within 30 days after the end of the fiscal year of the SVEEC Center, which shall contain the following information: a) The assets and liabilities, including trust funds, of this corporation at the end of the fiscal year. b) The principal changes in assets and liabilities, including trust funds, during the fiscal year. c) The expenses or disbursements of the SVEEC Center for both general and restricted purposes during the fiscal year. d) The information required by Non-Profit Corporation Act concerning certain self-dealingtransactions involving more than $50,000 or indemnifications involving more than $10,000 which took place during the fiscal year. The report shall be accompanied by any pertinent report from an independent accountant or, ifthere is no such report, the certificate of an authorized officer of the SVEEC Center that such statements were prepared without audit from the books and records of the SVEEC Center.
ARTICLE 11 – FISCAL YEAR
The fiscal year for this SVEEC Center shall end on December 31.
ARTICLE 12 – AMENDMENTS AND REVISONS
These bylaws may be adopted, amended, or repealed by a two-thirds majority of the directors then in office. Such action is authorized only at a duly called and held meeting of the Board of Directors for which written notice of such meeting, setting forth the proposed bylaw revisions with explanations therefore, is given in accordance with these bylaws. If any provision of these bylaws requires the vote of a larger portion of the Board than is otherwise required by law, that provision may not be altered, amended or repealed by that greater vote.
ARTICLE 13 – CORPORATE/ORGANIZATION SEAL
The Board of Directors may adopt, use, and alter a corporate/organization seal. The seal shall be kept at the principal office of the SVEEC Center. Failure to affix the seal to any corporate/organization instrument, however, shall not affect the validity of that instrument.
ARTICLE 14 – CONSTRUCTION AND DEFINITIONS
Unless the context otherwise requires, the general provisions, rules of construction, and definitions contained in the Non-Profit Corporation Act as amended from time to time shall govern the construction of these bylaws. Without limiting the generality of the foregoing, the masculine gender includes the feminine and neuter, the singular number includes the plural and the plural number includes the singular, and the term "person" includes a SVEEC Center as well as a natural person. If any competent court of law shall deem any portion of these bylaws invalid or inoperative, then so far as is reasonable and possible (i) the remainder of these bylaws shall be considered valid and operative, and (ii) effect shall be given to the intent manifested by the portion deemed invalid or inoperative.